If grammar and vocabulary are “WHAT we say” then language functions are “HOW we say it.” How we say it is deeply tied to culture. Many non-native speakers who are fluent in English still struggle with some English language functions that may be quite different from their native culture. One challenging language functions for non-native speakers is HOW TO INTERJECT n a meeting.
So here are a few tips:
1. Observe other people in meetings
How do they interject? When? What do they say? What are their body language and vocal qualities? Are they successful? unsuccessful? why? What can you adopt, and what should you avoid?
2. Use body language to signal that you’d like to speak
Make direct eye contact with the presenter/speaker. Nod. Open your mouth a bit. Raise a few fingers, to catch the speaker’s attention, but only to neck height. A hand raised above the head may seem aggressive.
3. Don’t apologize
Don’t say “sorry to interrupt” or start with “I’m sorry….” Just state your comment or question. No need to apologize you’ve done nothing wrong.
4. You can add a brief introduction to why you are speaking
- I’d like to add a bit more about the second bullet….
- I’m not sure that will work….(states reason)
- I have 2 questions about the data….(asks questions)
- Can I stop you here for a moment? I’m still not clear about….
5. Pick your opening and GO!
There will never be a perfect time. If the speaker doesn’t notice your body language signals that you would like to interject, you must just JUMP IN when there is a slight break or pause. (“Carla, can I ask a question?” or “Carla, I’d like to add something here if I may”) Speak with projection and conviction so you are less likely to be interrupted.
6. Don’t speak over anyone
If you interject and accidentally interrupt the speaker, stop speaking but maintain eye contact. The speaker now knows you want to talk, and should let you take a turn when they finish. Just jump in and try! It gets easier each time. Let me know how it goes!